Digital Conversion and Preservation of old Ph.D. Theses: A Study at Central Library, IIT Kharagpur
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Date
2018-11
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INFLIBNET Centre, Gandhinagar
Abstract
The purpose of this paper is to describe how rare library materials and documents are being preserved
for long-term usage and archived at the Central Library, Indian Institute of Technology
Kharagpur (IIT Kharagpur) and focused on the technical requirements, guidelines for digitization,
and digital preservation of old library materials. The paper explains levels of the digitization
process and levels of the digital preservation of old Ph.D. theses submitted at the library, also to
discuss the digitization infrastructure and software used. The paper shows that the workflow and
steps involved in the conducting digitization and digital preservation project at the library. The
information contained in the library materials such as rare documents, theses, and other similar old
documents can be lost forever unless there are alternative arrangements for digitally converting
and or digitizing them. The technological advancement is providing suitable alternatives for digitization
and its preservation for the library materials. Before starting up a digitization project, the
library should have sufficient funds to acquire infrastructures such as a high-end scanner, computer
hardware, other related software, and trained computer-human resources. It can also be noted that
for the successful completion of this project, must train the administrator and staff involved in the
project. Digital preservation of rare and old documents in an Institutional Digital Repository (IDR)
can provide an immediate response to a search, getting information on time, and search enhances
the researchers’ efficiencies. The IDR supports mechanisms to store, retrieve and manage the digital
assets.
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11th Convention PLANNER 2018, Tripura University, Agartala, Tripura, November 15-17, 2018
Keywords
Preservation, Digitization, Digital Preservation, Rare Documents, Digital Documents, Digital Library, Institutional Digital Repository